The Convention Foyer at Level 1 of the Hong Kong Convention and Exhibition Centre (HKCEC) (https://www.hkcec.com.hk) will enable companies or organizations to display the latest in technology and services in the areas of acoustics and relevant fields during the conference, where can hold more than 1,000 guests for cocktail. It will also be the focal point for coffee and refreshments during daily breaks in the schedule of technical presentations.
The exhibition will be open at 17:00 to18:00 on Sunday, 9:00 to 18:00 on Monday and Tuesday, and 9:00 to 15:00 on Wednesday (from 13 to 16 May 2012).
Detailed arrangement and technical specification is available in the Exhibitors’ Manual which has been sent to all confirmed exhibitors. Should any exhibition fails to receive it, please contact [email protected]
More information of the Conference can be found in
https://www.acoustics2012hk.org
Booths
The minimum exhibit unit (one booth) is 6m2 = 3m ´ 2m.
There are 40 shell booths on Convention foyer and the number can easily be increased, if necessary. Rates of booth are listed as below:
| Positions (indicative layout plan is attached) |
Unit price (US$) |
| 1-6 |
4,000 |
| 14-40 |
3,500 |
Shell booth price includes:
- 3 sides of aluminum system wall; 3mm thick panel in white; and 1 small information table;
- System made fascia board (3mL ´ 0.3mH) in colour sticker background with sticker company name and booth no. (company name & logo to be put on the sticker should be sent to the Conference Secretariat latest by 10 Feb 2012.);
- 2 numbers of white folding chairs, 1 electric outlet, 2 numbers of 100W spotlights and 1 number of waste paper basket;
Other items not included as above, such as extra lighting, shelves, extra table and chairs, etc., can be arranged but are subject to separate charges.
[Double clicks the figure to obtain the layout plan]
Allocation
Booths will be allocated on first-come-first-served basis. The organizer keep the right to make any changes at their own discretion prior to the start of the mounting of the exhibition should exceptional circumstances require as such. The exhibitor shall not claim for compensation as a result of the changes.
Coordination with Organizer
Exhibitors shall provide descriptions of their exhibits before the construction of the booths and ensure compliance with regulations and restrictions on booth design and activity. Exhibitors shall also agree to provide the organizer with the necessary information facilitating the overall promotion of the exhibition.
Installation and Removal
The installation and removal of the exhibits and booths must be completed in accordance to the schedule stipulated by the organizer.
Insurance, Security & Safety
Exhibitors are required to subscribe an all-risk insurance policy for all equipment and products to be used during the exhibition period as well as during set-up and dismantling. The organizer shall not be held responsible for any loss, theft or damage to any articles belonging to the exhibitor. In accordance with the local fire and safety regulations, materials used in the booth and display construction must be fire proof. The organizer shall reserve the right to limit any constructions or demonstrations presenting a potential safety hazard.
Use of Exhibition Space
Exhibitors are bound to exhibit only the announced products and to employ competent staff during the open hours of the exhibition. The exhibitor's activities shall be confined within the limits of the exhibition booth. The exhibit will be consistent with the theme of the exhibition and the organizer reserves the right to restrict exhibits which may divert from the general character of the exhibition.
Terms of payment
- All payments are in US dollars.
- 50 % within one week after application.
- 50 % to be paid latest by 10 February 2012
Methods of payment
| Option 1 |
: Payment by bank transfer |
|
| Account name |
: Hong Kong Institute of Acoustics Limited |
| Account number |
: 400-374401-838 |
| Beneficiary bank name |
: HSBC Hong Kong |
| Beneficiary bank address |
: 1, Queen's Road Central, Hong Kong |
| Beneficiary bank code |
: 004 (for local payment) |
| SWIFT address |
: HSBCHKHHHKH (for telegraphic transfers) |
- Bank charges are the responsibility of the payee and should be paid at source in addition to the rental fee.
- Please write your name, contact telephone no. and organization in the receipt of the successful transfer, copy and email to [email protected] for confirmation.
| Option 2 |
: Payment by cheque |
|
| Pay to |
: Hong Kong Institute of Acoustics Limited |
| Postal address |
: G.P.O. Box 7261, Hong Kong |
- Bank charges are the responsibility of the payee and should be paid at source in addition to the rental fee.
- Please write your name, contact telephone no. and organization in the back of cheque.
Cancellation policy
Cancellation must be made in writing to the Conference Secretariat.
- 50% of agreed and paid amount can be refunded, if the cancellation is made before 10 February 2012 and the refund will be made after the Conference.
- No refund will be made if cancellation is made on and after 10 February 2012.
For all queries regarding exhibition, please contact
Dr Chi Wing LAW
Email:
[email protected]
EXHIBITORS INFORMATION
